Privacy Policy
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User Guide
I. Policy of efforts to protect personal information
1. Acquisition
The Investment Corporation will acquire the Personal Information, etc. by proper and legitimate means to the extent necessary for its business, and will not acquire the same through deception or other wrongful means.
(2)Acquisition of an individual numberNotwithstanding the provisions of the preceding item, the Investment Corporation may only request that the relevant person or other persons in charge of affairs related to individual number provide the individual number when it is necessary to process affairs set forth in II.2 below. The Investment Corporation will also request the provision of individual number when it becomes necessary to process such affairs or when such affairs can be expected to arise.
(3) Personal identificationIn receiving the provision of an individual number, the Company will verify the identity of the relevant person in the manner stipulated in Article 16 of the My Number Act. With respect to agents, the Company will verify the identity of such agents, and confirm the power of attorney and the individual number of the relevant person in such manners as stipulated in said Article.
2. Use
Except as permitted by laws and regulations, the Investment Corporation will not handle personal information acquired beyond the scope of the purposes of use specified in II.1 below without the prior consent of the relevant person.
(2) Use of specific personal informationNotwithstanding the provisions of the preceding paragraph, the Investment Corporation will not use the specific personal information acquired, regardless of whether the consent of the relevant person is obtained, beyond the scope of the purposes of use set forth in II.2 below except for cases where it is necessary for the protection of the life, body or property of an individual in which the consent of the relevant person is obtained or in which it is difficult to obtain the consent of the relevant person.
3. Handling of Personal Information, etc.
4. Notice of Purpose of Use/Disclosure/Correction, etc./Suspension of Use, etc./Suspension of Provision to a Third Party/Disclosure of Provision record to a Third Party.
5. Management of Personal Information, etc.
6. Supervision of contractor
7. Appropriate efforts to process complaints
II. Purposes of Use of Personal Information, etc.
1. Purposes of use of personal information
- for the exercise of rights and duties based on the Act on Investment Trusts and Investment Corporations (Act No. 198 of 1948, as amended; the "Investment Trusts Act") and the Companies Act (Act No. 86 of 2005, as amended);
- for the convenience of shareholders ;
- for the implementation of various plans and measures to facilitate the relationship between shareholders and Investment Corporation;
- for the management of shareholders such as the preparation of shareholders' data based on the respective standards pursuant to various laws and ordinances and so on; and
- for the proper and smooth implementation of the tasks related to or accompanied by the business of Investment Corporation thereto
- for the acquisition, disposition, lease of assets under management and implementation of various tasks such as research and review thereof;
- for the collection of rents and refund of security deposits and implementation of other business operations related to lease of assets under management;
- for the execution of various business operations accompanied by research and study, collection and analysis of information, provision of information required for asset management (including ); and
- for the proper and smooth implementation of the tasks related to or accompanied by the business of Investment Corporation thereto
2. Purpose of use of individual number
- Preparation of payment records for dividends, distributions of surplus and interest on funds based on the Income Tax Act;
- Other affairs related to a. above and preparation of statutory records for which description of an individual number is required by laws and ordinances.
- Preparation of payment records for remuneration and fees, etc. based on the Income Tax Act;
- Preparation of payment records for rents on real estate, etc. based on the Income Tax Act;
- Preparation of payment records for prices of acquired real estates, etc. based on the Income Tax Act; and
- Other affairs related to a. through c. above and preparation of statutory records for which description of an Individual Number is required by laws and ordinances.
- Affairs related to withholding income tax conducted by an employer based on the Income Tax Act;
- Affairs related to individual inhabitants tax conducted by an employer based on the Local Tax Act;
- Affairs related to employment insurance conducted by an employer based on the Employment Insurance Act;
- Affairs related to health insurance conducted by an employer based on the Health Insurance Act (application and payments);
- Affairs related to employees' pension insurance conducted by an employer based on the Employees' Pension Insurance Act (application); and
- Other affairs related to a. through e. above and preparation of statutory records, etc. for which description of an Individual Number is required by laws and ordinances.
III. Disclosure/Provision of Personal Information, etc. to Third Parties
1. Disclosure/provision of personal data to third parties
- the written consent of the relevant person is obtained;
- such disclosure is required by laws and regulations;
- such disclosureis necessary for the protection of the life, body or property of an individual in which it is difficult to obtain the consent of the relevant person;
- such disclosure is necessary for improving public health or protecting the sound growth of children in which it is difficult to obtain the consent of the relevant person
- such disclosure is necessary for national government organs or local governments or their delegated persons to perform tasks provided by laws and regulations in which obtaining the consent of the relevant person is likely to interfere with the performance of such tasks; or
- such disclosure falls under the exception stipulated by the Personal Information Protection Act
2. Disclosure/provision of specific personal information to third parties
IV. Consultation Desk for Handling of Personal Information, etc.
Stock Transfer Agency Department, Mitsubishi UFJ Trust and Banking Corporation
Address: 1-1, Nikko-cho, Fuchu-shi, Tokyo
Telephone: 0120-232-711 (Toll-free)
In terms of the other Personal Information, etc., please contact the below with any inquiries regarding handling, notice request of the purpose of use, disclosure request, correction, etc., suspension of use, etc., suspension of provision to a third party or disclosure of provision record to a third party as well as complaints, etc.:
KJR Management
Department: Compliance & Risk Management Office
Address: 2-7-3, Marunouchi, Chiyoda-ku, Tokyo
Telephone: 03-5293-7000 (Main)
Reception hours: 9:15 - 17:30 (excluding Saturdays, Sundays and public holidays, and holidays designated by the Company)
In addition, the Investment Corporation is a member of The Investment Trusts Association, Japan, a recognizedpersonal information protection organization recognized under the Personal Information Protection Act.